MS office Tips

Microsoft XP Shortcuts

Microsoft natural keyboard shortcuts

• Windows Logo                  (Display or hide the Start menu)
• Windows Logo+BREAK                  (Display the System Properties dialog box)
• Windows Logo+D                             (Display the desktop)
• Windows Logo+M                           (Minimize all of the windows)
• Windows Logo+SHIFT+M             (Restore the minimized windows)
• Windows Logo+E                             (Open My Computer)
• Windows Logo+F                             (Search for a file or a folder)
• CTRL+Windows Logo+F                                 (Search for computers)
• Windows Logo+F1                           (Display Windows Help)
• Windows Logo+ L                             (Lock the keyboard)
• Windows Logo+R                             (Open the Run dialog box)
• Windows Logo+U                            (Open Utility Manager)

General keyboard shortcuts

• CTRL+C (Copy)
• CTRL+X (Cut)
• CTRL+V (Paste)
• CTRL+Z (Undo)
• DELETE (Delete)
• SHIFT+DELETE (Delete the selected item permanently without placing the item in the Recycle Bin)
• CTRL while dragging an item (Copy the selected item)
• CTRL+SHIFT while dragging an item (Create a shortcut to the selected item)
• F2 key (Rename the selected item)
• CTRL+RIGHT ARROW (Move the insertion point to the beginning of the next word)
• CTRL+LEFT ARROW (Move the insertion point to the beginning of the previous word)
• CTRL+DOWN ARROW (Move the insertion point to the beginning of the next paragraph)
• CTRL+UP ARROW (Move the insertion point to the beginning of the previous paragraph)
• CTRL+SHIFT with any of the arrow keys (Highlight a block of text)
• SHIFT with any of the arrow keys (Select more than one item in a window or on the desktop, or select text in a document)
• CTRL+A (Select all)
• F3 key (Search for a file or a folder)
• ALT+ENTER (View the properties for the selected item)
• ALT+F4 (Close the active item, or quit the active program)
• ALT+ENTER (Display the properties of the selected object)
• ALT+SPACEBAR                                 (Open the shortcut menu for the active window)
• CTRL+F4                               (Close the active document in programs that enable you to have multiple documents open simultaneously)
• ALT+TAB                              (Switch between the open items)
• ALT+ESC                              (Cycle through items in the order that they had been opened)
• F6 key (Cycle through the screen elements in a window or on the desktop)
• F4 key (Display the Address bar list in My Computer or Windows Explorer)
• SHIFT+F10 (Display the shortcut menu for the selected item)
• ALT+SPACEBAR (Display the System menu for the active window)
• CTRL+ESC (Display the Start menu)
• ALT+Underlined letter in a menu name (Display the corresponding menu)
• Underlined letter in a command name on an open menu (Perform the corresponding command)
• F10 key (Activate the menu bar in the active program)
• RIGHT ARROW (Open the next menu to the right, or open a submenu)
• LEFT ARROW (Open the next menu to the left, or close a submenu)
• F5 key (Update the active window)
• BACKSPACE (View the folder one level up in My Computer or Windows Explorer)
• ESC (Cancel the current task)
• SHIFT when you insert a CD-ROM into the CD-ROM drive (Prevent the CD-ROM from automatically playing)
• CTRL+SHIFT+ESC (Open Task Manager)

Dialog box keyboard shortcuts

If you press SHIFT+F8 in extended selection list boxes, you enable extended selection mode. In this mode, you can use an arrow key to move a cursor without changing the selection. You can press CTRL+SPACEBAR or SHIFT+SPACEBAR to adjust the selection. To cancel extended selection mode, press SHIFT+F8 again. Extended selection mode cancels itself when you move the focus to another control.

• CTRL+TAB (Move forward through the tabs)
• CTRL+SHIFT+TAB (Move backward through the tabs)
• TAB (Move forward through the options)
• SHIFT+TAB (Move backward through the options)
• ALT+Underlined letter (Perform the corresponding command or select the corresponding option)
• ENTER (Perform the command for the active option or button)
• SPACEBAR (Select or clear the check box if the active option is a check box)
• Arrow keys (Select a button if the active option is a group of option buttons)
• F1 key (Display Help)
• F4 key (Display the items in the active list)
• BACKSPACE (Open a folder one level up if a folder is selected in the Save As or Open dialog box)

Microsoft natural keyboard shortcuts

• Windows Logo (Display or hide the Start menu)
• Windows Logo+BREAK (Display the System Properties dialog box)
• Windows Logo+D (Display the desktop)
• Windows Logo+M (Minimize all of the windows)
• Windows Logo+SHIFT+M (Restore the minimized windows)
• Windows Logo+E (Open My Computer)
• Windows Logo+F (Search for a file or a folder)
• CTRL+Windows Logo+F (Search for computers)
• Windows Logo+F1 (Display Windows Help)
• Windows Logo+ L (Lock the keyboard)
• Windows Logo+R (Open the Run dialog box)
• Windows Logo+U (Open Utility Manager)

Accessibility keyboard shortcuts

• Right SHIFT for eight seconds (Switch FilterKeys either on or off)
• Left ALT+left SHIFT+PRINT SCREEN (Switch High Contrast either on or off)
• Left ALT+left SHIFT+NUM LOCK (Switch the MouseKeys either on or off)
• SHIFT five times (Switch the StickyKeys either on or off)
• NUM LOCK for five seconds (Switch the ToggleKeys either on or off)
• Windows Logo +U (Open Utility Manager)

Windows Explorer keyboard shortcuts

• END (Display the bottom of the active window)
• HOME (Display the top of the active window)
• NUM LOCK+Asterisk sign (*) (Display all of the subfolders that are under the selected folder)
• NUM LOCK+Plus sign (+) (Display the contents of the selected folder)
• NUM LOCK+Minus sign (-) (Collapse the selected folder)
• LEFT ARROW (Collapse the current selection if it is expanded, or select the parent folder)
• RIGHT ARROW (Display the current selection if it is collapsed, or select the first subfolder)

Shortcut keys for Character Map

After you double-click a character on the grid of characters, you can move through the grid by using the keyboard shortcuts:

• RIGHT ARROW (Move to the right or to the beginning of the next line)
• LEFT ARROW (Move to the left or to the end of the previous line)
• UP ARROW (Move up one row)
• DOWN ARROW (Move down one row)
• PAGE UP (Move up one screen at a time)
• PAGE DOWN (Move down one screen at a time)
• HOME (Move to the beginning of the line)
• END (Move to the end of the line)
• CTRL+HOME (Move to the first character)
• CTRL+END (Move to the last character)
• SPACEBAR (Switch between Enlarged and Normal mode when a character is selected)

Microsoft Management Console (MMC) main window keyboard shortcuts

• CTRL+O (Open a saved console)
• CTRL+N (Open a new console)
• CTRL+S (Save the open console)
• CTRL+M (Add or remove a console item)
• CTRL+W (Open a new window)
• F5 key (Update the content of all console windows)
• ALT+SPACEBAR (Display the MMC window menu)
• ALT+F4 (Close the console)
• ALT+A (Display the Action menu)
• ALT+V (Display the View menu)
• ALT+F (Display the File menu)
• ALT+O (Display the Favorites menu)

MMC console window keyboard shortcuts

• CTRL+P (Print the current page or active pane)
• ALT+Minus sign (-) (Display the window menu for the active console window)
• SHIFT+F10 (Display the Action shortcut menu for the selected item)
• F1 key (Open the Help topic, if any, for the selected item)
• F5 key (Update the content of all console windows)
• CTRL+F10 (Maximize the active console window)
• CTRL+F5 (Restore the active console window)
• ALT+ENTER (Display the Properties dialog box, if any, for the selected item)
• F2 key (Rename the selected item)
• CTRL+F4 (Close the active console window. When a console has only one console window, this shortcut closes the console)

Remote desktop connection navigation

• CTRL+ALT+END (Open the Microsoft Windows NT Security dialog box)
• ALT+PAGE UP (Switch between programs from left to right)
• ALT+PAGE DOWN (Switch between programs from right to left)
• ALT+INSERT (Cycle through the programs in most recently used order)
• ALT+HOME (Display the Start menu)
• CTRL+ALT+BREAK (Switch the client computer between a window and a full screen)
• ALT+DELETE (Display the Windows menu)
• CTRL+ALT+Minus sign (-) (Place a snapshot of the entire client window area on the Terminal server clipboard and provide the same functionality as pressing ALT+PRINT SCREEN on a local computer.)
• CTRL+ALT+Plus sign (+) (Place a snapshot of the active window in the client on the Terminal server clipboard and provide the same functionality as pressing PRINT SCREEN on a local computer.)

Microsoft Internet Explorer navigation

• CTRL+B (Open the Organize Favorites dialog box)
• CTRL+E (Open the Search bar)
• CTRL+F (Start the Find utility)
• CTRL+H (Open the History bar)
• CTRL+I (Open the Favorites bar)
• CTRL+L (Open the Open dialog box)
• CTRL+N (Start another instance of the browser with the same Web address)
• CTRL+O (Open the Open dialog box, the same as CTRL+L)
• CTRL+P (Open the Print dialog box)
• CTRL+R (Update the current Web page)
• CTRL+W (Close the current window)

Other information

• Some keyboard shortcuts may not work if StickyKeys is turned on in Accessibility Options.
• Some of the Terminal Services client shortcuts that are similar to the shortcuts in Remote Desktop Sharing are not available when you use Remote Assistance in Windows XP Home Edition.
• Some of the other Microsoft Knowledge Base articles that have similar information as this article are:

126449  (http://support.microsoft.com/kb/126449/ ) Keyboard shortcuts for Windows

Microsoft Word Shortcuts

A
All Caps                      - Ctrl+Shift+ A
Annotation                  - Alt+Ctrl+ M
AppMaximize             - Alt+ F10
App Restore                - Alt+ F5
Apply Heading1         - Alt+Ctrl+ 1
Apply Heading2         - Alt+Ctrl+ 2
Apply Heading3         - Alt+Ctrl+ 3
Apply List Bullet        - Ctrl+Shift+ L
Auto Format               - Alt+Ctrl+ K
Auto Text                    - F3
Auto Text                    - Alt+Ctrl+ V

B
Bold                            - Ctrl+ B
Bold                            - Ctrl+Shift+ B
Bookmark                   - Ctrl+Shift+ F5 Insert
Browse Next               - Ctrl+ Page Down
Browse Prev                - Ctrl+ Page Up
Browse Sel                  - Alt+Ctrl+ Home

C
Center Para                 - Ctrl+ E
Change Case               - Shift+ F3
Char Left                    - Extend Shift+ Left
Char Right                  - Extend Shift+ Right
Clear Del (Edit Menu)Edit
Close or Exit               -Alt+ F4
Close Pane                  -Alt+Shift+ C
Column Break             -Ctrl+Shift+ Return
Column Select             -Ctrl+Shift+ F8
Copy                           -Ctrl+ C
Copy                           -Ctrl+ Insert
Copy As Picture
Copy Format                                       -Ctrl+Shift+ C
Copy Text                                           -Shift+ F2
Create Auto Text                                -Alt+ F3
Customize Add Menu Shortcut          -Alt+Ctrl+ =
Customize Keyboard Shortcut           -Alt+Ctrl+ Num +
Customize Remove Menu Shortcut    -Alt+Ctrl+ -
Cut                                                      -Ctrl+ X
Cut                                                      -Shift+ Del

D
Date Field                   -Alt+Shift+ D
Delete Back Word      -Ctrl+ Backspace
Delete Word               -Ctrl+ Del
Dictionary                   -Alt+Shift+ F7
Do Field Click            -Alt+Shift+ F9
Doc Close                   -Ctrl+ W
Doc Close                   -Ctrl+ F4
Doc Maximize             -Ctrl+ F10
Doc Move                   -Ctrl+ F7
Doc Restore                -Ctrl+ F5
Doc Size                      -Ctrl+ F8
Doc Split                     -Alt+Ctrl+ S Window
Double Underline       -Ctrl+Shift+ D

E
End of Column Alt+ Page Down
End of Column Alt+Shift+ Page Down
End of Doc Extend Ctrl+Shift+ End
End of Document Ctrl+ End
End of Line End
End of Line Extend Shift+ End
End of Row Alt+ End
End of Row Alt+Shift+ End
End of Window Alt+Ctrl+ Page Down
End of Window Extend Alt+Ctrl+Shift+ Page Down

F
Field Chars Ctrl+ F9
Field Codes Alt+ F9
Find Ctrl+ F
Font Ctrl+ D
Font Ctrl+Shift+ F
Font Size Select Ctrl+Shift+ P
Footnote Now Alt+Ctrl+ F

G
Go Back                      Shift+ F5
Go Back                      Alt+Ctrl+ Z
Go To                          Ctrl+ G Edit
Go To                          F5 (Edit Menu)
Grow Font                  Ctrl+Shift+ >
Grow Font One Point             Ctrl+ ]

H
Hanging Indent Ctrl+ T
Header Footer Link Alt+Shift+ R
Hidden Ctrl+Shift+ H
Hyperlink Ctrl+ K
Indent Ctrl+ M

I
Italic Ctrl+ I
Italic Ctrl+Shift+ I

J
Justify Para Ctrl+ J

L
Left Para Ctrl+ L
Line Down Extend Shift+ (Down Menu)
Line Up Extend Shift+ (Up Menu)
List Num Field Alt+Ctrl+ L
Lock Fields Ctrl+ 3
Lock Fields Ctrl+ F11

M
Macro Alt+ F8
Mail Merge Check Alt+Shift+ K
Mail Merge to Doc Alt+Shift+ N
Mail Merge to Printer Alt+Shift+ M
Mark Citation Alt+Shift+ I
Mark Index Entry Alt+Shift+ X
Mark Table of Contents Entry Alt+Shift+ O
Menu Mode F10
Merge Field Alt+Shift+ F
Microsoft Script Editor Alt+Shift+ F11
Microsoft System Info Alt+Ctrl+ F1

N
New Ctrl+ N File
Next Cell - Tab
Next Field F11
Next Field Alt+ F1
Next Misspelling Alt+ F7
Next Object Alt+ Down
Next Window Ctrl+ F6
Next Window Alt+ F6
Normal Alt+Ctrl+ N View
Normal Style Ctrl+Shift+ N
Normal Style Alt+Shift+ Clear (Num 5)

O
Open Ctrl+ O
Open Ctrl+ F12
Open Alt+Ctrl+ F2
Open or Close Up Para Ctrl+ 0
Other Pane F6
Other Pane Shift+ F6
Outline Alt+Ctrl+ O
Outline Collapse Alt+Shift+ -
Outline Collapse Alt+Shift+ Num -
Outline Demote Alt+Shift+ Right
Outline Expand Alt+Shift+ =
Outline Expand Alt+Shift+ Num +
Outline Move Down Alt+Shift+ Down
Outline Move Up Alt+Shift+ Up
Outline Promote Alt+Shift+ Left
Outline Show First Line Alt+Shift+ L

P
Page Alt+Ctrl+ P View
Page Break Ctrl+ Return
Page Down Page Down
Page Down Extend Shift+ Page Down
Page Field Alt+Shift+ P
Page Up Extend Shift+ Page Up
Para Down Ctrl+ Down
Para Down Extend Ctrl+Shift+ Down
Para Up Ctrl+ Up
Para Up Extend Ctrl+Shift+ Up
Paste Ctrl+ V
Paste Shift+ Insert
Paste Format Ctrl+Shift+ V
Prev Cell Shift+ Tab
Prev Field Shift+ F11
Prev Field Alt+Shift+ F1
Prev Object Alt+ Up
Prev Window Ctrl+Shift+ F6
Prev Window Alt+Shift+ F6
Print Ctrl+ P
Print Ctrl+Shift+ F12
Print Preview Ctrl+ F2
Print Preview Alt+Ctrl+ I
Print Preview Full Screen
Proofing F7

R
Redo Alt+Shift+ Backspace
Redo or Repeat Ctrl+ Y (Edit Menu)
Redo or Repeat F4 Edit
Redo or Repeat Alt+ Return Edit
Repeat Find Shift+ F4
Repeat Find Alt+Ctrl+ Y
Replace Ctrl+ H Edit
Reset Char Ctrl+ Space
Reset Char Ctrl+Shift+ Z
Reset Para Ctrl+ Q
Revision Marks Toggle Ctrl+Shift+ E
Right Para Ctrl+ R

S
Save Ctrl+ S
Save Shift+ F12
Save Alt+Shift+ F2
Save All
Save As F12 File
Select All Ctrl+ A Edit
Select All Ctrl+ Clear (Num 5) Edit
Select All Ctrl+ Num 5 Edit
Select Table Alt+ Clear (Num 5) Toolbar 32778
Show All Ctrl+Shift+ 8
Show All Headings Alt+Shift+ A
Show All Headings Alt+Shift+ A
Show Heading1 Alt+Shift+ 1
Show Heading2 Alt+Shift+ 2
Show Heading3 Alt+Shift+ 3
Show Heading4 Alt+Shift+ 4
Show Heading5 Alt+Shift+ 5
Show Heading6 Alt+Shift+ 6
Show Heading7 Alt+Shift+ 7
Show Heading8 Alt+Shift+ 8
Show Heading9 Alt+Shift+ 9
Shrink Font Ctrl+Shift+ ,
Shrink Font One Point Ctrl+ [
Shrink Selection Shift+ F8
Small Caps Ctrl+Shift+ K
Space Para1 Ctrl+ 1
Space Para15 Ctrl+ 5
Space Para2 Ctrl+ 2
Spike Ctrl+Shift+ F3
Spike Ctrl+ F3
Start of Column Alt+ Page Up
Start of Column Alt+Shift+ Page Up
Start of Doc Extend Ctrl+Shift+ Home
Start of Document Ctrl+ Home
Start of Line Extend Shift+ Home
Start of Row Alt+ Home
Start of Row Alt+Shift+ Home
Start of Window Alt+Ctrl+ Page Up
Start of Window Extend Alt+Ctrl+Shift+ Page Up
Style Ctrl+Shift+ S
Subscript Ctrl+ =
Superscript Ctrl+Shift+ =
Symbol Font Ctrl+Shift+ Q
Symbol: 61623 Ctrl+ #

T
Thesaurus Shift+ F7 Language
Time Field Alt+Shift+ T
Toggle Field Display Shift+ F9
Toggle Master Subdocs Ctrl+ \
Tool Shift+ F1

U
Un Hang Ctrl+Shift+ T
Un Indent Ctrl+Shift+ M
Underline Ctrl+ U
Underline Ctrl+Shift+ U
Undo Ctrl+ Z
Undo Alt+ Backspace
Unlink Fields Ctrl+ 6
Unlink Fields Ctrl+Shift+ F9
Unlock Fields Ctrl+ 4
Unlock Fields Ctrl+Shift+ F11
Update Auto Format Alt+Ctrl+ U
Update Fields F9
Update Fields Alt+Shift+ U
Update Source Ctrl+Shift+ F7

V
VBCode Alt+ F11

W
Web Go Back Alt+ Left
Web Go Forward Alt+ Right
Word Left Ctrl+ Left
Word Left Extend Ctrl+Shift+ Left
Word Right Ctrl+ Right
Word Right Extend Ctrl+Shift+ Right
Word Underline Ctrl+Shift+ W

Windows Key Shortcuts

Windows Key + D = Minimize all windows